Administrative Unit
Collections Section
OUR
Presentation
We are the section responsible for supporting the Administrative and Academic Units (UAA) in the control of accounts receivable generated from the sale of goods and/or services to third parties, managing procedures before the Government of Santander for payments to Universidad Industrial de Santander for the tax collection stamp, receiving and verifying the students’ socioeconomic information, and generating the corresponding billing statement.
Tuition Billing
Statements
- Verify and receive the socioeconomic information and supporting documents of new on-campus undergraduate students.
- Receive the socioeconomic information of transfer students from the regional campuses.
- Apply the corresponding tuition discounts for new and continuing on-campus undergraduate students.
- Generate tuition billing statements for new and continuing on-campus undergraduate students.
- Process tuition rebilling requests for on-campus undergraduate students.
- Generate graduation fee billing statements for on-campus undergraduate students, graduate students, and IPRED students.
- Provide information about tuition payment benefits granted by the National Government, Ministry of National Education, Government of Santander, and other public and private entities.
- Provide information about educational loans through partner institutions.
- Coordinate loan and scholarship activities with ICETEX.
- Audit the socioeconomic information of students admitted to on-campus undergraduate programs.
- Review financial cases for the Academic Council.
- Issue tuition payment certificates for on-campus undergraduate programs.
- Provide information on tuition payment benefits granted by the National Government, the Ministry of National Education, the Government of Santander, and other public and private entities.
- Provide information on educational loans through partner institutions.
- Coordinate loan and scholarship activities with ICETEX.
- Audit the socioeconomic information of students admitted to on-campus undergraduate programs.
- Review financial cases for the Academic Council.
- Issue tuition payment certificates for on-campus undergraduate programs.
DISCOUNT
REQUEST
To be eligible for the voting discount (Law 403 of 1997, Article 2, numeral 5), the student must submit the following documents to the Collections Section – Billing Statements, on the scheduled dates:
1
Original electoral certificate.
2
Copy of the electoral certificate (write name and ID number on the back).
3
Original national ID card.
The discount will remain valid until the next electoral process takes place, in accordance with Article 1 of Law 815 of 2003.
Tuition Rebilling
REGULATIONS
Billing
TAX COLLECTION
Prouis
The Pro-UIS Tax Collection Stamp is an institutional program managed by Universidad Industrial de Santander whose objective is to obtain resources intended for investment, in order to strengthen its physical, technological, and research infrastructure, as well as the renovation of its library resources, thereby contributing to the fulfillment of its institutional mission.
BENEFICIARY ENTITIES AND
Amount to be collected
According to Article 2 of Law 1790 of July 7, 2016: “The issuance of the Pro-Universidad Industrial de Santander Tax Collection Stamp, whose renewal and validity is extended in accordance with the previous article, shall be made up to the additional amount of SIX HUNDRED BILLION PESOS M/L ($600,000,000,000). The total amount collected shall be established at constant prices at the time of approval of this law.”
According to Article 1 of Law 1790 of July 7, 2016 and Paragraph 1 of Article 1 of Ordinance 022 of August 31, 2016: “The proceeds from the collection of the Pro-Universidad Tax Collection Stamp shall be distributed among higher education institutions in the following percentages:”
- Seventy-five percent (75%) shall be allocated to Universidad Industrial de Santander.
- Ten percent (10%) shall be allocated to Instituto Universitario de la Paz in Barrancabermeja.
- The remaining fifteen percent (15%) shall be allocated to Unidades Tecnológicas de Santander.
Considering the above, Universidad Industrial de Santander is entitled to the amount of FOUR HUNDRED FIFTY BILLION PESOS M/L ($450,000,000,000). The amount collected shall be established at constant prices at the time of approval of the law.
TAX COLLECTION
Stamp Regulations
National Level
Departmental Level
ALLOCATION OF
Resources
At UIS, according to Article 7 of Law 1790 of July 7, 2016, the distribution of funds shall be as follows:
| Percentage | Description |
|---|---|
|
35% |
Allocated to the construction, expansion, adaptation, maintenance, acquisition, or provision of physical, technological, IT, or telecommunications infrastructure. |
|
20% |
For undergraduate or graduate mission-related activities to be carried out at the UIS campuses in Guatiguará and Piedecuesta. |
|
25% |
To finance undergraduate or graduate mission-related activities at the regional campuses of Universidad Industrial de Santander. |
|
10% |
For the acquisition of textbooks or periodical publications, in digital or print format. |
|
10% |
To finance research programs or projects, which must include projects with regional impact. |
ACCOUNTS RECEIVABLE
Functions
- Monitor and control invoices generated by the Academic and Administrative Units.
- Provide guidance to the Academic and Administrative Units in preventive, persuasive, and legal collection management.
- Advise the Academic and Administrative Units in the preparation of payment agreements.
- Control the payment of interest on overdue invoices.
- Support the review, monitoring, and reconciliation of pending accounting entries in order to regularize them through the Technical Committee for the Sustainability of the Accounting System.
SALES
Invoices
The person responsible for preparing the invoice in the corresponding Academic or Administrative Unit must take the following into account:
Invoices must be issued only when a service has been provided.
Verify that the invoice due date has been included.
Verify that the client’s information, the service concept, and the amount to be paid are correct before recording the invoice in the SIF.
Check with the client the deadline for invoice receipt in their respective company.
Invoices must not be issued after the payment deposit date for the service.
Invoices must not be canceled due to expiration of the payment date.
CUSTOMER
Aspects
- To make the corresponding payment, the customer must present the sales invoice or the general collection form at the financial institution.
- The invoice must be paid before the due date.
ACCOUNTS
Receivable
Step 1
Enter the SIF module, go to Income, Queries, Service Invoicing, and Report. This option allows you to review pending accounts receivable.
Step 2
Carry out timely persuasive collection actions for overdue invoices through written communication and any other appropriate means, ensuring evidence of the collection process is kept.
Step 3
Forward the corresponding sales invoices for legal collection.
ACCOUNTS RECEIVABLE
Regulations
Our
Team
Claudia Jimena
GOMEZ MARIN
Head of the Collections Section
clagomar@uis.edu.co
Extension: 2575
Lizeth Xiomara
SÁNCHEZ NIÑO
Professional DIFI
lixisani@uis.edu.co
Extension: 2450
Juan Carlos
ESCOBAR RAMÍREZ
Professional DIFI
juancaes@uis.edu.co
Extension: 2174
Jesús
NUNCIRA GUERRA
Billing Officer
jnuncira@uis.edu.co
Extension: 2147
Ana Milena
MARÍN GÓMEZ
Administrative Assistant, Collections Section
anamarin@uis.edu.co
Extension: 2869
Jessica Yurley
CORREA TRUJILLO
Administrative Assistant A5
yecotru@uis.edu.co
Extension: 1256
Diana Lucía
OYOLA VALENCIA
Administrative Assistant A3
doyola@uis.edu.co
Extension: 2127
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Contact Us
Collections Section
Phone: +57 (607) 634 4000
Extension: 2127 – 2037 – 2575
Email: jefe.recaudos@uis.edu.co
Campus Central UIS
Bucaramanga, Santander
Carrera 27 con calle 9
Universidad Industrial de Santander.
Office Hours
Monday to Friday
7:00 a.m. – noon
2:00 p.m. – 5:00 p.m.